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Library spotlight: Meeting rooms are for everyone

BOYLE COUNTY PUBLIC LIBRARY

Press release

The Boyle County Public Library will be celebrating its 125th anniversary at the end of the year. As a lead up to the big event, we’ll be highlighting different areas the public might not know about. This week, we’ll look at the public meeting rooms.

The library offers meeting room spaces of varying sizes available to the public to use for free. While the rooms are intended to be used for programs sponsored by the library, the spaces are also used for other public events.

Meeting rooms are a tremendous resource for organizations, small groups or individuals looking for an off-site or neutral location to meet. They are also useful for those organizations who are needing a location to hold an event larger than their own facilities can accommodate.

“The library’s mission and vision talk a great deal about being a hub for the exchange of information and ideas,” says library director Georgia de Araujo. “The collections we offer represent a wide range of thought, the programs we offer cover a wide range of subjects. Because our library belongs to our whole community, we want our physical space to be welcoming and accessible, neutral ground for the exchange of ideas. All of these things are the foundation of public library service.”

Photos contributed
The Mahan Meeting Room is the smallest meeting space in the library and is ideal for smaller groups.

Meeting rooms are available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting use, and use of them does not constitute an endorsement by the library of the group’s policies. Libraries strive to show neither bias nor favoritism in order to provide a neutral meeting space.

Each meeting room has different amenities. All meeting rooms have wireless internet access.

The Heart of Danville Community Room is located in the basement of the library and is the largest of all the meeting room spaces with a maximum occupancy of 106. The room has an audio system, PC laptop, ceiling-mounted screen and data projector, DVD player, and is located adjacent to a galley kitchen with refrigerator, sink and microwave.

The R. R. Donnelley & Sons Co. Conference Room is located in the basement of the library and has a maximum occupancy of 49. This formal space has a 12 ½ foot conference table, 14 upholstered chairs, ceiling-mounted screen and data projector, and access to the galley kitchen.

The Mahan Gallery is located on the main floor of the library and has a maximum occupancy of 30. It is located adjacent to small galley kitchen with sink and microwave. The room may be divided into two equal-size smaller spaces by means of sliding doors.

The Mahan Meeting Room is the smallest meeting space in the library and is ideal for smaller groups, with a comfortable maximum occupancy of 8 people. It is located adjacent to small galley kitchen with sink and microwave.

Reserving a meeting room space is a simple procedure. To reserve a space, patrons need to call or stop by the library and complete the required forms. Reservations must be made at least 24 hours prior to the meeting but not more than three months in advance. At the Library’s option, usage of meeting rooms may be granted with less than 24-hours’ notice.